Are You Using this Powerful Communication Tool?
Integrity Staffing & Solutions
Job descriptions are generally not required by law, but as companies grow in size, job descriptions can become the basis for a wide variety of employee/employer communication, including:
- Selecting new employees
- Managing performance
- Career development
- Responding to legal challenges, etc.
In many companies, the job description is the first line of communication with employees and potential employees. The typical job description outlines:
- The essential duties of a position
- The necessary skills and abilities needed to perform the job
- Experience or education level needed to perform the job
The job description should be presented to candidates and new hires during the interview or first day on the job to begin a discussion about the important role the job incumbent plays in the company.
For employees, job descriptions help initiate conversations with the supervisor, clarify the employee’s role and how he or she fits into the big picture, and open discussions surrounding career options within the organization.
For employers, the job description functions as a starting point for understanding the training necessary for new hires to perform the job. The job description is helpful when developing performance measures and expectations. The job description is also useful in responding to legal challenges that may arise.
To maximize this important communication tool:
- Update job descriptions regularly, preferably annually
- Encourage managers and supervisors to use job descriptions as needed to enhance communication with their employees
- Share job descriptions with employees